EXECUTIVE BOARD
President
- Leads Executive Board Meetings
- Leads General Membership Meetings
- Contributes content to newsletter
- Reviews all outgoing PTA correspondence
- Contributes content to PTA Handbook
- Communicates to board members
- Oversees all committee events
- Orientation/Open House events
- Volunteer Appreciation events
- Teacher Appreciation events
Vice-President
- Chair for Volunteer Committee
- Fill in for PTA president as needed
- Contributes content to newsletter
- Responsible for MES PTA by-laws presentation/editing
every 3 years
- Volunteer Appreciation events
- Teacher Appreciation events
Treasurer
- Account of budget
- PTA banking activities
- Financial statements
- Submit sales tax
- Liability and bonding insurance
- Maintains cash flow for events
Secretary
- Meeting Minutes - Executive and General
- Correspondence
- Assists in keeping meeting agenda on track
- Reference -previous minutes and bylaws
- Email copy of minutes to board
Calvert County Council Representative
- Legislative Issues
- Attends Monthly County Council Meetings
- Reports on County Council Meetings to the PTA/MES
families as needed
COMMITTEE CHAIRS
After School Clubs
- Coordinate program
- Coordinate program volunteers (must be in keepntrack
system)
- Open House Display
Book Fair
- Coordinate Fall and Spring Book Fair
- Coordinate volunteers for Book Fair (must be in
keepntrack system)
- Collaborate with media center for use of scholastic
dollars
- Open House display
Cultural Arts
- Research and book cultural events
- Files for grants as needed
- Organizes residencies as needed
- Coordinate scheduled events with MES Administration
- Greet performers
- Open House display
Fundraising
- Seek approval for all fundraising events from PTA Exec.
board/MES Admininstration
- Coordinate fundraising events and/or sales orders
- Coordinate volunteers for fundraising events & order
distribution as needed
- Open House display
Hands On Science (Mad Science)
- Coordinate program
- Orientation/Open House display
Hospitality
- General Membership refreshments
- Welcome Back Staff Luncheon
- Staff Appreciation Luncheon
Membership
- Orientation events
- Open House Display
- Membership Drive (Sep-Jan)
- Collects dues & distributes membership cards
- Maintains membership list and numbers
Newsletter/Website
- Gather information from board for newsletter/website
content
- Create newsletter
- Coordinate distribution of newsletter
- Post new information to website
Reading Incentive
- Coordinate program
- Coordinate incentives
- Records/Track reading logs
- Coordinates volunteers as needed
Recycling
- Coordinate collection of recyclables
- Works in conjunction with the MES 'Going Green' program
Special Events
- Coordinate fall event
- Coordinate spring event
Spirit Wear
- Coordinate purchase of new items
- Maintain inventory of spiritwear items
- Orientation/Open House events
Volunteers
- Coordinate volunteers
- Room Parents
- Volunteer Appreciation events
- Parent/Teacher involvement
- Orientation/Open House display
- Record and track volunteer hours
Ways and Means
- Boxtops, Tyson's Project A+ & Labels for Education
collection contests
- Receipts and other grocery programs
- Provides information about GoodSearch/GoodShop
- Orientation/Open House display
5th Grade Representative
- Coordinate 5th grade field trip with principal & 5th
grade team
- Coordinate purchase of t-shirts
- Coordinates fundraising to fund 5th grade activities
